2023-+Final+EC+REPORT.pdf (oceanpines.org)

The only report highlight is the following:

Comments on the capabilities of the contractor used and a recommendation
regarding future use of the contractor or suggested alternatives.

Election Trust (ET) was the successful bidder for the 2023 election process. ET has
an outstanding reputation and serves many public and private organizations and
their Clear Ballot adjudication platform is Federally certified. Coordination meetings
were successful and contractual agreed upon timelines were put in place.

Unfortunately, there was a seven-day delay by ET getting the ballot envelopes in
the mail to our Members, which in turn, caused the two-week extension of the ballot
deadline, along with a delay in the Annual Meeting. Additionally, the early
establishment and sustained use of the Police Dept. ballot drop box became critical.
This delay caused a tremendous number of inquiries to the EC and angst among
Members for selecting a contractor on the other side of the US. ET did not have a
solid reason for the seven-day delay, other than a possible mix-up by their printing
contractor in delivering the envelopes to the USPS Bulk facility and by not
emphasizing these were election materials to be expedited.

Additionally, we learned
that during the same period seven Puget Sound counties were going through an
election with millions of by-mail ballots streaming through and placing a heavy
burden on the Seattle area USPS (Washington is an All Mail-in Voting State).
Other than the delay in mail, ET’s services were outstanding – the materials and
ballot instructions were very clear, their periodic updates to the EC kept us informed
of voting numbers. The live final tally and adjudication was extremely detailed and
undisputable.

Furthermore, ET provided a service never experienced in the past by
OPA – after processing the ballot envelope, an email receipt was electronically sent
to the voter for confirmation from vote@votegrity.net. Unfortunately, many OP
Members do not have an email address on file with the Membership Office and a
large percentage of those emails on file are obsolete which caused multiple bounce-back emails.