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Agenda as originally published by OPA:
OCEAN PINES ASSOCIATION, INC.
BOARD OF DIRECTORS
WORKSHOP MEETING
FEBRUARY 18, 2009
Country Club
6:30 P.M.
Call to Order Dave Stevens
Pledge of Allegiance
Topics for Discussion
Approval of FY 2009-10 Budget Bill Zawacki
10 Year Current Facility Rehab Plan Bill Rakow
Aquatic Advisory Committee John McLaughlin
Appoint Amenities Work Group John McLaughlin
CPI Enforcement Policy Committee Dave Stevens
CPI Violations Dave Stevens
REGULAR MEETING
FEBRUARY 18, 2009
COUNTRY CLUB
Call to Order Dave Stevens
Approval of Agenda Board
Approval of Minutes Board
1-13-09 Budget
1-14-09 Budget
1-24-09 Budget & Regular
County Commissioner’s Report Judy Boggs (Written Report)
General Manager’s Report Tom Olson Financial Report Power Point
PUBLIC COMMENTS
OLD BUSINESS
Approval of FY 2009-10 Budget Bill Zawacki
NEW BUSINESS
Aquatic Advisory Committee John McLaughlin
Appoint Amenities Work Group Johnn McLaughlin
CPI Enforcement Policy Committee Dave Stevens
CPI Violations Dave Stevens
Adjournment
Closed – Personnel Issues
Workshop Agenda
Bill Rakow
THE 10-YEAR CURRENT FACILITIES REHABILITATION PLANNING PROCESS.
Background: On May 21, 2008, the Board passed a motion the placed in progress a five-step process to develop a plan to rehab our current amenity facilities. We are behind in this process and we need to discuss the approved process and either replace it with a new one or modify what we have.
Discussion: I have attached the plan as approved. All directors and the GM should review this plan and be prepared to discuss it at the meeting.
Motion for the 2/18/09 OPA BOD meeting by John McLaughlin
MOTION: I move the Board approve the establishment of an Aquatics Advisory Committee
BACKGROUND: Pool operations is one of the largest amenities within the Association and yet there is no advisory committee to assist the Board on aquatic matters and in promoting successful operations of all aquatic activities.
Motion for the 2/18/09 OPA BOD meeting by John McLaughlin
MOTION: I move the Board approve the creation of an Ad Hoc Committee to review and make recommendations where appropriate regarding the pricing of the Association's amenities and membership policies to attract more usage from our Association membership.
Purpose: The Committee would address the Association's amenities pricing structure both individually and as a whole. It would also look at the Association's membership structure. (It appears that they are the same as they were when the Pines was first created and yet the demographics of Associations has changed significantly). The goal to package and market the amenities to increase usage and revenue.
Motion for the 2/18/09 OPA BOD meeting by Bill Zawacki.
MOTION: I move Board approval of the 2009/2010 Fiscal Year Budget as presented by the General Manager in the documentation dated January 24, 2009 which indicates total revenues and expenditures of $16,734,754 and a basic assessment of $763 dollars.
BACKGROUND: The proposed 2009/2010 Fiscal Year Budget was provided to the Board and to the Budget and Finance Committee on December 24, 2008. The Committee completed detailed departmental reviews of every element of the proposal and on January 9, 2009 presented their recommendations to the Board. The Board subsequently held three days of meetings to review both the details of the proposal and the committee’s recommendations. Modifications identified in those meetings were incorporated into the revised budget document dated January 24, 2009. Per the bylaws, the revised budget was summarized and presented to the membership at a public hearing and online.
Motion for the 2/18/09 OPA BOD meeting by Dave Stevens
I move that the Board approve the creation of a Committee to review CPI enforcement actions and processes.
BACKGROUND: To establish uniform enforcement procedures and bases for which the Board shall support this enforcement.
