FISCAL YEAR 2004-05

Planning, Accounting, Reporting

1. Budgeting

    The budget preparation process for the year 2005-06 is underway.  The preliminary budget document will be presented to the Board of Directors by the General Manager by December 31^st.

2. Reporting

    This progress report and the accompanying financial report has been developed to meet the goal of the Board of Directors to provide timely, clear and accurate reporting.

Amenities

1. Space Needs

     The Board of Directors held a town meeting on December 1, 2004 to provide information and obtain input from the community relating to the physical space needs of the community.  Additional input, study and debate will be scheduled to develop a formal policy/position for the future.

2. Amenity Operations

      All amenities, with the exception of golf, are on target to meet the objective of self-sufficiently.  All budget and accounting practices are being adhered to.

3. Recreation Operations

      The Recreation and Parks Department continues to provide balanced activities for all segments of the community.  The Country Club continues to be used to meet the meeting space needs of various groups.  Plans are being made to close the Yacht Club on Mondays through Thursdays during January, February and March.  During that period several other groups that have been using the Yacht Club for meetings on Wednesday’s will be temporarily moved to the Country Club.

4. Food and Beverage Operations

     All performance measures and policies relating to the Food and Beverage operations are being met. 

5. Marketing of Amenities

           The golf membership marketing effort was successful in exceeding the golf membership goals.  All the marketing programs are centrally managed to maximize the impact of our programs.

Reserve and Capital Asset Management

1. Reserve Account

    Extensive effort has been made to evaluate the adequacy of our reserve account.  More details will be provided during the budget review process in January.

2. Community Facilities Funding

          The Budget and Finance Committee presented a report at the December 1^st town meeting outlining various methods of funding new facility space in the community.

3. Road Resurfacing Program

          This year’s road resurfacing program was successfully completed during October.  Approximately 4.9 miles of roadway was resurfaced at a cost of approximately $290,000.  This is the eighth year of a scheduled nine-year program.

4.      Bulkhead Replacement Program

     To date, approximately 2000 lf of the scheduled replacement of 3000 lf of bulkhead has been completed.  Additionally, 1650 of bulkhead is being replaced as a result of the severe storms this summer.  The year’s program will be completed by March 2005.

5.      Redesign Canal Dredging Program

    The canal dredging study has been completed.  Various alternative methods of treating the canals dredging on a comprehensive basis are being considered.  Additional follow up with the Corp of Engineering, the State, the County and the Coastal Bays organization is being scheduled.  Further analysis of our policies controlling dredging will be presented to the Board for consideration.

6.      Stormwater Drainage Management

     A symposium is being organized by the Board to study and obtain information in order to develop a comprehensive stormwater management program in Ocean Pines.  Improvements to the drainage problems near and along Beauchamp Road are being developed.

Property Owner Participation

1.      Regular efforts are being continued to encourage more property owner participation in all types of OPA activities.

2.      Our ability to broadcast videos on Channel 78 has been upgraded and a number of videos produced by Ocean Pines Forum.Com have been successfully aired.  Further expansion in this area is being considered.

Governmental Matters

1.      Staff Relationship

    OPA staff has developed a closer working relationship with Worcester County operating departments.  ARC has been particularly successful in improving the over-all coordination and cooperation in enforcing the Coastal Bays and tree removal inspection process.  Road cut repairs by the County Sewer/Water Departments have been improved and several joint drainage projects are being considered.

2.      County Commissioners

    Regular reports are provided at each evening meeting of the Board by one of our two County Commissioners.  A Board member attends each of the meetings of the County Commissioners.